Essential Info for Camp
Packing for Camp
PLEASE DO NOT SEND over-the counter meds, food/gum, jewelry of any value, we are serious: no cell phones or personal music players, cosmetic "make-up", curling irons, fire-works, or pets... Gameboys and ipods are for for the bus ride only; we will then store these in our office.
Duffels or footlockers are all OK with us; you decide. All things being equal on your end, footlockers can be helpful as extra storage space once campers arrive.
HELPFUL OPTIONS FOR CAMP SUPPLIES
- Everything Summer Camp (Home of C & N Footlockers) The name says it all! Find anything your camper might need here, including their popular footlockers and a name-labeling option.
- Oliver's Clothing Labels can be accessed via your Online Camp Account. Go to Forms & Documents and scroll to "Your Camper."
- Campbound and Campmor - good general sites for outdoor gear.
It's best if luggage accompanies children by car, bus, or plane.
We will store musical instruments in our office. Camp is not responsible for lost items.
Mail is very important to campers, so please write often! Even a postcard makes a difference in your child's day. We'll require him/her to write you once a week. Pack stamps, please.
Our address is:
Hidden Valley Camp
Freedom, Maine 04941
During camp's first week, a letter from us will tell you the cabin name.
Dial 207-342-5685 and limit letters to two pages. These will be delivered with regular mail within 24 hours. Outgoing faxes from campers can be arranged, especially to overseas.
Outgoing email is unavailable. For incoming messages (no photos or attachments please) the email address is firstname.lastname@example.org with camper name in subject line, delivered with regular mail within 24 hours. Please note that our virtual correspondent, Justin, provides daily News Reports From Hidden Valley.
Should contain only non-edibles like books, games, puzzles etc. Please inform relatives and friends of our non-junk food policy, and tell them not to send candy, gum, etc.! And please work together to limit care packages to two per camper per month. (Many of our campers receive no packages due to a range of family circumstances; over-indulgence on your part contributes to cabin tension, jealousy, etc.
With almost 400 people in residence here, we obviously need to limit phone use. Campers may call home once during the month to say hello. Additionally, we can easily bring you together for birthdays, other needs, etc.
Please understand that campers' active schedules do not bring them near the phone. Leave a message, and our office people will schedule a call at an upcoming meal time when she/he is nearby.
If you have potentially upsetting news to discuss with your child, please tell us first so that we can provide support after the phone call. This approach is also helpful should upsetting news be included in a letter.
Find out how we take care of parents all year long here.
Regulations and common sense require that you return, by May 1st, health forms, some completed by parent/guardian, others by a physician during the calendar year, based on a recent exam (within 12 months) and signed by a parent. Once campers are enrolled, this will be done via an Online Camp Account. Please note:
- Make an appointment for a physical ASAP.
- You will be asked to provide a medical insurance authorization.
- Full immunization records required as well; please attach.
MEDICATION at HVC
All daily medication that is not liquid must be prepackaged. Please visit www.campmeds.com for details. This system is safe, efficient and supports our health staff's efforts.
If you do not use CampMeds, then you must prepackage all non-liquid medication as follows: Each daily dosage in its own small clear bag with each bag noting camper name, med name, exact dosage, date and time of day to be administered.
Families not relying on either of these methods will be charged $75.00 per medication to have our nursing staff organize children's daily dosages. This includes vitamins.
Note: All medication (including vitamins) must be kept in the Health Lodge, as per Maine State law and Camping Ass'n standards
Over-the-counter: Do not pack as our health lodge is fully stocked.
HOW WE DISPENSE MEDICATION
All medication (even vitamins) is required to remain under the control of camp's health personnel. Camp's RN's dispense meds. If a child is on a trip out of camp and no nurse is present, instructions are provided to a staff-member who makes sure that medicine is administered.
Nurses are scheduled to dispense medication at mealtimes and bed time. Note that because many children are receiving medication, no one child is singled out and the process is discreet. If your camper needs to receive medication at times other than those noted here, we can arrange for this.
PREVENTION AT CAMP
To best care for your child and other members of the camp community, we must have full information about campers' histories of communicable diseases, inoculations, medical conditions, recent accidents, illnesses, etc. Please take time to inform us about all relevant situations right up until the first day of camp.
Head Lice: We check all campers and staff upon arrival. If a case of head lice is found: We take all necessary precautions to prevent a spread of this annoying condition. If your child is found to have lice: We charge families for an effective prescription medication plus an additional $250 for ongoing treatment (washing, combing, etc.) and may ask you to allow us to trim your child's hair to aid our efforts.
Learn about HV's full wellness approach.
COMMUNICATION WITH PARENTS
In the rare instance of injury or an illness requiring an overnight at the health lodge, nurses or Meg will contact you. We can arrange conversations with campers and camp pediatricians as needed.
On your child's medical form, please provide full insurance information to cover any summer medical expenses. You are also responsible for payments related to pre-existing conditions (asthma, allergies, orthodontics, orthopedics, etc.)
For HMO-based insurance, please alert your provider that your child is at camp so that coverage travels with him or her. Some HMO's will refuse payment if they have not been pre-advised about travel.