Privacy Policy — Hidden Valley Camp

Effective Date: October 1, 2026
Last Updated: September 30, 2026

Hidden Valley Camp ("HVC", "we", "us", or "our") is committed to protecting the privacy and personal data of our campers, parents, alumni, and website visitors. This Privacy Policy details how we collect, use, store, and safeguard your personal information across our website (hiddenvalleycamp.com) and camp administrative services.

1. Who We Are

Hidden Valley Camp
161 Hidden Valley Road
Freedom, Maine 04941, USA
Phone: +1-207-342-5177
Email: [email protected]

2. Information We Collect

We collect information directly provided by parents, guardians, alumni, and prospective staff, as well as limited technical data collected automatically:

  • Parent & Camper Data: Names, email addresses, phone numbers, postal addresses, emergency contacts, camper birth dates, medical histories, dietary restrictions, and payment information provided via registration and inquiry forms.

  • Children’s Personal Information: Name, age, gender, address, and voluntary email responses requested for brochure mailings, enrollment, or camp activities.

  • Alumni Data: Contact details and camp history submitted through our alumni network registration forms.

  • Automated Data & Web Analytics: IP address, browser type, device information, and site interaction data collected via essential cookies and Google Analytics.

3. How We Use Your Information

We process personal information strictly to fulfill camp operation requests and communicate with families. Specific uses include:

  • Processing camper enrollments, payments, and activity choices.

  • Mailing requested brochures, newsletters, promotional offers, and camp updates.

  • Maintaining health, dietary, and emergency records for camper safety.

  • Improving website function and optimizing user experience.

We do not sell, rent, trade, or lease personal information to any third parties for commercial or marketing purposes.

4. Third-Party Service Providers & Data Processors

To deliver our services, we share necessary data with trusted software and service partners under strict confidentiality agreements:

  • Camp Management System: Camper enrollment, accounts, and health data are stored and managed through CampMinder LLC (Boulder, CO, USA), which maintains GDPR-compliant standards and physical/electronic data safeguards.

  • Web Analytics: We use Google Analytics to monitor website traffic and improve layout usability.

  • Legal Disclosures: Information will only be disclosed to third parties if explicitly required by applicable law, search warrant, or legal process.

5. Children's Online Privacy & COPPA Compliance

Hidden Valley Camp is sensitive to children's privacy and operates in accordance with the Children’s Online Privacy Protection Act (COPPA):

  • We do not knowingly collect personal information online from children under 13 without prior parental consent or direct adult participation.

  • Personal data collected from minors is used solely for internal camp support, fulfillment of requested brochures/videos, and camper onboarding.

  • Parents and legal guardians retain the right to review, edit, or request deletion of their child's personal data at any time by contacting us directly.

6. International & European Privacy Rights (GDPR)

For individuals visiting our site or submitting data from the European Union or United Kingdom, processing is grounded on the legal bases of contractual performance (fulfilling camp enrollment) and legitimate interest (answering communications and improving site utility):

Under the GDPR, you hold the following rights:

  • Right of Access & Rectification: Request copies of or updates to your personal data.

  • Right to Erasure ("Right to be Forgotten"): Request deletion of data no longer necessary for original processing obligations.

  • Right to Data Portability: Request transfer of data to another service provider.

  • Right to Withdraw Consent: Opt out of news, promotional materials, or newsletters at any time via unsubscribe links or by contacting [email protected].

7. US State Privacy Rights (California CCPA/CPRA, VCDPA)

Residents of certain states (including California and Virginia) have specific data rights:

  • Right to Know: Request disclosures regarding categories of personal data collected and shared.

  • Right to Delete: Request deletion of personal records held by HVC and our processing partners.

  • Non-Discrimination: We will not discriminate or alter pricing/service levels based on exercising privacy rights.

To submit a state data request, contact us at [email protected] or +1-207-342-5177.

8. Security & Data Retention

We implement administrative, physical, and electronic security measures to safeguard collected personal data against loss, theft, alteration, or unauthorized access. We retain personal records only as long as necessary to fulfill camp operational obligations, maintain legal accounting, or maintain active alumni involvement.

9. Updates to This Policy

We reserve the right to modify this Privacy Policy to align with technical or legal changes. Revisions will be posted on this page with an updated "Last Updated" date.

10. Contact Us

If you have questions, comments, or data removal requests regarding this policy, please reach out to us:

Hidden Valley Camp
Attn: Privacy
161 Hidden Valley Road, Freedom, ME 04941, USA
Email: [email protected]
Phone: +1-207-342-5177